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Documentation

Here’s a clear guide to what documentation you’ll typically need to hire a van in the UK — requirements are broadly the same across most rental companies.

📄 Standard Documentation Required

1. Valid Driving Licence

  • A full UK photocard driving licence is usually required. Some companies accept EU or certain foreign licences if valid in the UK.
  • Many hire firms ask you to have held your licence for a minimum period of 2 years and may have age restrictions (commonly 25+ over).

2. Proof of Identity

  • Photo ID such as a passport if your licence doesn’t include a photo.

3. Proof of Address

  • Typically two recent proofs of address showing your name and current address (e.g., utility bills, bank/credit card statements, council tax bill). This helps confirm your residency.
  • A driving licence may show an address but firms often still want separate documents.

4. DVLA Licence Check Code (for UK licences)

  • Many companies ask for a DVLA check code so they can verify your driving history. You generate this online from the DVLA’s service.
  • Some firms accept your National Insurance number to do the check at the desk instead.

5. Payment Method

  • A credit or debit card in your name is normally required to pay the hire charges and to hold the security deposit. Cash is not accepted.

🧑‍⚖️ Other Considerations

Licence Conditions

  • Some rentals will check for points or endorsements: e.g., up to six points might be accepted by some providers, but severe disqualifications could mean you cannot hire. EasiHire

International Drivers

  • When visiting from outside the UK, you may need a valid passport, your national driving licence, and possibly an International Driving Permit (IDP) depending on your licence origin. Ask the rental company ahead of time.

Additional Drivers

  • If someone else will drive the van, they usually have to provide their own documentation (licence, ID, possibly address proof). Ask when booking.

Insurance Terms

  • Basic rental insurance is often included, but check excess and coverage — some firms offer extra protection for an additional cost.

📌 Quick Checklist Before You Go

Before picking up the van, aim to have:

  • ✅ Full valid driving licence (photocard)
  • ✅ Passport or other photo ID (if needed)
  • ✅ Two recent proofs of address
  • ✅ DVLA check code or National Insurance number for UK licences
  • ✅ Debit/credit card in your name for payment/deposit